Nobody Left Behind
Financial Aid
Purpose
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To ensure that financial barriers do not prevent interested individuals from participating in Kelowna Nordic’s membership and programs, we offer a mechanism for reduced or waived fees for those in genuine need. This policy reflects our commitment to inclusion and community.
Scope
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• Applies to membership fees, season passes, and youth / program registrations (cross-country skiing, snowshoeing, lessons).
• Does not apply to fees for equipment rentals (unless otherwise decided), merchandise, or external event fees.
Eligibility Criteria
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Applicants must demonstrate financial need or hardship. Examples may include (but are not limited to):
• Low income or fixed income (e.g., seniors, students, families).
• Unemployment or underemployment.
• Special or extenuating personal circumstances (medical, family emergency, etc.).
Number & Extent of Aid
• The Board will set a yearly “Aid Budget” (number or dollar value) limit.
• Aid may be full or partial fee reduction, depending on need and available funds.
• A modest number of “free or reduced” memberships or program spots will be available each year (e.g., 5–10% of total membership or a fixed count).
Application Process
1. Interested parties submit a confidential application (form) to Kelowna Nordic, explaining their situation and requested assistance.
2. Applications reviewed by a small committee or the Board, meeting regularly (e.g., monthly) to assess and approve requests.
3. Applicants will be informed of the decision in writing.
Privacy & Confidentiality
All information provided in the application is private and treated confidentially. Only those involved in the review process will see the details.
Renewal & Duration
• Aid is typically granted for one membership season or program.
• Renewal for subsequent seasons may be requested but must go through the same application process.
Communication & Awareness
Policy and application form posted on our website and included in membership registration materials.
• Volunteers, staff, and board members should be aware of this policy.
• Mention policy in club newsletters / communications so people know it exists.
Governance & Oversight
• The Board will annually review the aid policy’s effectiveness, number of applicants, funds used, and adjust as needed.
• The finances of the aid program will be part of the annual reporting.
Effective Date
This policy is effective as of October 2025 and will be reviewed every 12 months.